REPORT TO THE CITY COUNCIL
July 25, 2019
FROM: JANE SUMPTER, Assistant City Manager
Office of the Mayor & City Manager
THROUGH: HENRY FIERRO, Budget Manager
Office of the Mayor & City Manager
BY: PEDRO RIVERA, Senior Budget Analyst
Office of the Mayor & City Manager
SUBJECT
Title
Approve a (3) three year requirements contract with the possibility of (2) two one year extensions for Cost Allocation Plan (CAP) and Indirect Cost Rate Proposal (ICRP) services in the amount of $23,000 per year with MGT of America, Inc.
Body
RECOMMENDATION
Staff recommends that the City Council award a requirements contract for CAP and ICRP services in the amount of $23,000 per year for three years with the possibility of two one year extensions and authorizes the City Manager or her designee to sign the contract on behalf of the City.
EXECUTIVE SUMMARY
The Budget and Management Studies Division initiated a request for proposal (RFP) for Cost Allocation Plan (CAP) and Indirect Cost Rate Proposal (ICRP) services. For the prior five years, the City has utilized the services of MGT of America, Inc. for the preparation and federal submission of the City's CAP and ICRPs. The U.S. Department of Transportation - Federal Transit Administration (DOT-FTA) has reviewed and approved the City's submission during this five year period, which has allowed the City to pursue millions of dollars in federal and state reimbursement of indirect costs for projects. The City distributed nine specifications to prospective proposers and received two responses. The submitted proposals were evaluated by a committee panel based on the criteria set forth in the RFP. The committee panel determined that MGT of America, Inc.'s proposal provides the best value based on the criteria established in the RFP.
BACKGROUND
The purpose of a CAP is to accurately, fairly and reasonably distribute a City's central services costs (e.g. City Clerk, Personnel Services, Finance, Attorney, etc.) to opera...
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