REPORT TO THE CITY COUNCIL
June 18, 2020
FROM: GREGORY A. BARFIELD, Director
Department of Transportation
BY: BRIAN BARR, Assistant Director
Department of Transportation
DUANE MYERS, Fleet Manager
Department of Transportation/Municipal Fleet Division
CLIFF TRAUGH, Senior Management Analyst
Department of Transportation/Municipal Fleet Division
SUBJECT
Title
Reject all bids for the purchase of seven 2019 Ford EcoSport S (Bid File 3686)
Body
RECOMMENDATION
Staff recommends Council reject all bids for the purchase of seven 2019 Ford EcoSport S (Bid File 3686).
EXECUTIVE SUMMARY
The Department of Transportation is seeking to reject all bids received for the purchase of seven 2019 Ford EcoSport S (Bid File 3686). After further review by the City Manager's Office, the determination was made that this type of vehicle was not the best fit for the application. A new formal bid will be created, seeking sub-compact vehicles.
BACKGROUND
The Department of Planning and Development, Parking Division is in need of seven sub-compact vehicles as replacements to units beyond their useful life. The contract was put out to bid for seven Ford EcoSports as per the recommendation of the Municipal Fleet Division and the approval of the Parking Division as an acceptable replacement. The new vehicles would offer more interior space and comparable manuverabliity to the outgoing sub-compact vehicles. One bid was received and Swanson Fahrney Ford was evaluated as a responsive and responsible bidder. The evaluation was sent to the City Manager's Office where additional questions were asked as to why more interior space was required. The eventual determination was that a larger vehicle was not needed and a sub-compact vehicle should remain as the best fit for this application.
By rejecting all bids for Bid File 3686, a new product purchase contract can be created and placed out to bid.
ENVIRONMENTAL FINDING
By the definition provided in the California Environme...
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